How to Rewrite Any Text in Google Workspace Using AI Tools 

You type: “rewrite text with ai” into the Google search bar, and you’re inundated with a long list of sponsored search results from tools promising to rewrite and improve your paragraphs.  

So, how do you make the choice between a sea of tools effectively promising the same thing?

Well, one thing that unites these tools is that they are separate from those you use during your workday namely−Google Workspace (Docs, Sheets, Slides and Gmail).

In this guide, we explore the functionality of GPT Workspace tools across the Google Workspace suite, demonstrating how GPT Workspace is the one-stop shop for rewriting text within Google Workspace.

Who can rewrite text with in Google Workspace?

Whether you use Google Docs to write blog posts, use Sheets for managing product information, or create presentations for the board using Slides, GPT Workspace tools can help you rewrite text.

These professionals use the GPT Workspace extension:

• Project managers – working in software development teams can create placeholder copy to give designers and writers an idea of user journeys
• Developers – can create realistic wireframes by rewriting competitor copy to use in wireframes rather than stale Lorem Ipsum placeholders
• Dropshippers – can use GPT Sheets or GPT Slides to rewrite supplier product descriptions
• Affiliate marketers – can rewrite content they have identified as duplicate or low quality  to create original content that adds value at scale
• Multinational businesses – requiring content translations for different markets can use GPT Workspace tools to create translations for 30+ countries on mass, in seconds

How to rewrite website copy using GPT Docs

Let’s imagine a dropshipper has an e-commerce store where they sell Nike Jordans.

They can’t use the exact copy from the Nike website unless they have permission from Nike. Even if they did, this likely wouldn’t be a great idea, as original content is an important ranking factor for Google when assessing dropshippers’ content.

The dropshipper wants to add Air Jordan 1 Low to their inventory.

This is the copy from the Nike website:

“Inspired by the original that debuted in 1985, the Air Jordan 1 Low offers a clean, classic look that's familiar yet always fresh. With an iconic design that pairs perfectly with any 'fit, these kicks ensure you'll always be on point.”

Let’s ask GPT Docs to rewrite it:

Here’s the copy ready to upload:

“Experience the timeless charm of the Air Jordan 1 Low, a modern reinterpretation of the iconic sneaker that first made waves in 1985. These shoes bring a fresh and contemporary twist to a retro silhouette, perfect for enhancing any ensemble. With their iconic design and versatility, you'll maintain a stylish edge wherever you go.

How to translate content using Chat GPT plugin for Google Workspace

Two years later, after successfully growing their store the same dropshipper has decided to scale internationally.

They have bought the domains for their website in the markets they plan to expand into (Germany, Spain, France, China, Japan, Russia, Finland). Now, they need to populate their shopfronts with content in the native language of each market. The issue is they don’t have native copywriters on their team, and can’t afford a translation agency.

The solution? Using the in-built translation feature of Chat GPT 4.0.

GPT Workspace tools can create accurate translations quickly and affordably, meaning the cost of professional translation services is no longer a barrier to international expansion.

Using GPT Sheets they can create a spreadsheet document where each product can be translated ready for uploading to the respective website.

We created the following prompt:

“Take the product description in A2 and create translations in the following cells: German (B2), Spanish (C3), French (D3), Mandarin (E3), Japanese (F3), Russian (G3), Finnish (H3)”.

The results are ready to be used and this spreadsheet can be scaled up to however many products the dropshipper plans to sell in each market.

How to ensure SEO consistency with GPT Workspace

The dropshipper has noticed a lot of inconsistency in their SEO implementation on their original English language marketplace.

Their overseas expansion project presents an opportunity to create consistent SEO tagging across their suite of sites.

The dropshipper is aiming to standardize their meta title tags to a maximum of 60 characters, which avoids truncation in search engines, ensuring potential customers see the entire title.

For product pages, they are aiming to use the following formula: Air Jordan 1 | flykicks.com.

Here’s a prompt they can use in GPT Sheets to automate this standardization:

“Rewrite the meta titles in column A. Add the rewritten titles into column B. Follow this format - [Product name} | flykicks.com. Please keep the titles within 160 characters maximum.”

Rewrite anything in seconds with GPT Workspace

Our plans are packed with the features your team needs to elevate your efficiency, so whichever you pick you’ll save time on resource-heavy and repetitive tasks.

Download GPT Workspace in the Google Chrome Web Store today to start rewriting any text in Google Workspace.